We Scan Files http://www.wescanfiles.com Document Management and File scanning Mon, 14 May 2012 02:09:53 +0000 en hourly 1 http://wordpress.org/?v=3.2.1 Document Scanning Dallas http://www.wescanfiles.com/news-updates/document-scanning-dallas-2-00842.html http://www.wescanfiles.com/news-updates/document-scanning-dallas-2-00842.html#comments Mon, 14 May 2012 02:09:53 +0000 bdcrenshaw http://www.wescanfiles.com/?p=842 Read More]]> WeScanFiles.com is the document scanning bureau of GuideStar Consulting. We are a North Texas based company located in Denton just north of the Dallas / Ft. Worth DFW Metroplex. Our team specializes in document scanning, document imaging, onsite document imaging, records management, & business efficient paperless solutions for the workplace.

Our solutions are ideal for any profession from legal & medical to insurance & real estate. Simply put, if your organization produces paper we can save you time, space, and money by helping your office reduce costs and regain lost productivity, all by “transforming your paper documents into digital assets.”

Our service area is considered to be nationwide with our “have scanner, will travel” mentality, but the vast majority of our clients are located in Texas. We are one of only a handful of scanning companies that will provide on-site document scanning to enhance document security, if required.

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]]> http://www.wescanfiles.com/news-updates/document-scanning-dallas-2-00842.html/feed 0 Dallas on site Document Scanning Experts http://www.wescanfiles.com/news-updates/dallas-site-document-scanning-experts-00844.html http://www.wescanfiles.com/news-updates/dallas-site-document-scanning-experts-00844.html#comments Mon, 14 May 2012 02:07:46 +0000 bdcrenshaw http://www.wescanfiles.com/?p=844 Read More]]> WeScanFiles.com is the leader in Dallas on site Document Scanning Services. Simply put this is when we come to your place of business, to scan your documents. WeScanFiles.com utilizes state of the art equipment and software to deliver the highest quality results our clients require. When document retention is a must yet document storage is simply not practical, WeScanFiles crafts a solution for you. WeScanFiles has worked with insurance agencies to property management companies, banks and lawfirms as well. All were completed onsite, All you need is the space for a scanning station and document preparation station. We bring in everything we need to convert your file room into a breakroom. Onsite scanning is ideal for documents that need to accessee on a regular basis. they can be called up before dureing or digitally after the scanning process. on site scanning is a effective way to stream line business process and un lock the mission critical information within your  documents.

 

 

 

 

 

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]]> http://www.wescanfiles.com/news-updates/dallas-site-document-scanning-experts-00844.html/feed 0 We Put Technology into your Information http://www.wescanfiles.com/news-updates/put-technology-information-00827.html http://www.wescanfiles.com/news-updates/put-technology-information-00827.html#comments Sun, 04 Mar 2012 00:15:27 +0000 bdcrenshaw http://www.wescanfiles.com/?p=827 Read More]]> Document Scanning Services and Document Management tools help business streamline their paper flow and allow their information to work for them. WeScanFiles brings technology to our clients by implemented the most current capture techniques couple with intuitive deliveries. WeScanFiles.com is the Document Scanning Service bureau of GuideStar Consulting. From Medical Records Tecnologies to Accounting and Engineering, WeScanFiles.com implements custom solution in each case. If you need us at your place of business, then that’s great! WeScanFiles.com speacializes in on-site document solution services.

LAW FIRMS

Document Imaging is a major part of litigation. Before document imaging paralegals had to do their discovery by hand. Document imaging and OCR technology allows for the searching of NUMEROUS documents simultaneously. Using paralegals to search THOUSANDS OF documents by hand would take hours; where as a digital document system can search the same amount in seconds. Why create paper copies AND distribute them to all parties involved while incurring that time and significant expense when you distribute DIGITALLY OR ON a CD or electronically. In addition, wescanfiles.com can Bates number or Bates stamp your documents digitally for quick and accurate digital exhibits.

Medical

Medical Records Scanning can help improve productivity and efficiency, as well assisting your organization meet requirements for records retention without having to rent storage facilities.WeScanFiles.com can help you store, centralize, distribute and manage medical images in a digital format within your organization and allow access to information remotely. Medical Records Scanningcan provide instantaneous access to the most current, accurate images and information. Our medical record scanning solutions can be implemented with existing records management applications. We adhere to HIPAA regulations and maintain precautions to keep your records and information as secure as possible.

 

 

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]]> http://www.wescanfiles.com/news-updates/put-technology-information-00827.html/feed 0 Document Scanning in Dallas http://www.wescanfiles.com/news-updates/document-scanning-dallas-00818.html http://www.wescanfiles.com/news-updates/document-scanning-dallas-00818.html#comments Tue, 10 Jan 2012 09:45:41 +0000 bdcrenshaw http://www.wescanfiles.com/?p=818 Read More]]> Interesting chat today with a client went like this… ” How do I retain  secure grasp on all my payroll documents when there are so many?” Well I just smiled and said WeScnFiles.com scans payroll documents and accounting documents of all kinds everyday. WeScanFiles.com can provide a solution to where all your boxes full of documents can be TRANSFORMED to digital and delivered in a way that is just mouse clicks away!

WeScanFiles.com can deliver you digital transformation in many ways; From a CD or DVD or to THE CLOUD with our WSFSRATUS solution. Imagine having a desktop Icon that directs to straight to your digital file room. Our Cloud solution is unique from the other Computer service companies because WeScanFiles.com is a Document Management Company first and foremost. We focus on paper-less solutions for the modern business world. Information Technology is transforming YOUR information and infusing technology into it. Document Scanning in Dallas has come a long way, and WeScanFiles.com is happy to say that we are on the front line in service, price AND expertise.

We have the experience and time deticated to a range of clients and needs that is vast and dynamic. From Medical Records scanning in Dallas, Engineering Document Scanning in Dallas, Accounting Document Scanning in Dallas, Photo Negative and Color Picture Scanning in Dallas, Wide Format and plot scanning in Dallas, WeScanFiles.com does it all.; AND WeScanFiles.com does it with guanteed quality and at fees that are beyond competitive.

What was great after the chat with my client they smiled and got excited that they had a new tool to do what they do BETTER!

 

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]]> http://www.wescanfiles.com/news-updates/document-scanning-dallas-00818.html/feed 0 Backing up your Paper Documents http://www.wescanfiles.com/news-updates/backing-paper-documents-00813.html http://www.wescanfiles.com/news-updates/backing-paper-documents-00813.html#comments Mon, 02 Jan 2012 22:33:42 +0000 bdcrenshaw http://www.wescanfiles.com/?p=813 Read More]]> In the Past the Thought that by paying to have your paper documents scanned and archived digitally may not seem like a great money-saving idea,yet now it is fast becoming the way of cutting down operating costs for businesses of all sizes, increasing efficiency and cutting down on waste, and ultimately improving your bottom line.

No matter  the business, storing  documents is always a hassle. Filing cabinets multiply, and your file storage costs you more and more floorspace, and more and more of your ground rent is thrown away on non-productive space. This is the first saving that using a document scanning service such as WeScanFiles.com can make you – just think, getting rid of your filing cabinets could provide space for more employees, increasing your sales and making the most of your office space.

As well as taking up huge amounts of room in the office, old-fashioned filing cabinets are also hugely inefficient, and every time you see a member of staff searching through the drawers in search of some mission critical document, you are witnessing time being lost. A document scanning service eliminates this dead time, enabling staff to access documents with just a few clicks.

So if you’re looking to increase your company’s efficiency, why not make the leap into the digital age and abandon those filing cabinets in favour of a fast, reliable, cost-effective document scanning service.

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]]> http://www.wescanfiles.com/news-updates/backing-paper-documents-00813.html/feed 0 Accounting Document Scanning http://www.wescanfiles.com/news-updates/accounting-document-scanning-00812.html http://www.wescanfiles.com/news-updates/accounting-document-scanning-00812.html#comments Mon, 02 Jan 2012 22:26:57 +0000 bdcrenshaw http://www.wescanfiles.com/?p=812 Read More]]> WeScanFiles.com is working with Accountants to Scan their Accounts Payables, and Payroll Documents. Document Scanning solutions that can turn your vendor payable to digital files that are just mouse click away, this is what we do everyday.

Accounting is the most paper rich aspect in the business world today. Whether your organization needs to scan old invoices for archival and compliance or needs to implement workflow and a document management system, WeScanFiles.com help.

Accounting departments and firms benefit from document scanning as apposed to storing their documents and receipts in boxes. Theses boxes make finding documents time consuming.  These boxes of documents can be scn and indexed and delived back in a medium that makes retrieval of dat so much more efficient that realizing a ROI on the scanning is immediate.

WeScanFiles.com perform Document Scanning on-site for sensivite Accounting documents OR in our Secure state-of-the Art facility in North Texas.

Does your organization have to much paper or not enough time or manpower to handle the amount of scanning and indexing that it needs done? WeScanFiles.com has monthly retainers with businessess just like yours. Let our trained staff help keep you caught up throughout the year or let us assist you in a backfile conversion and get your employees handling the dayforward operations. This is a popular and affordable option for many of our clients who just need a little extra help getting their paperless office up and running. Contact our office for more information and pricing.

 

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]]> http://www.wescanfiles.com/news-updates/accounting-document-scanning-00812.html/feed 0 IT Support with EMR http://www.wescanfiles.com/news-updates/support-emr-00806.html http://www.wescanfiles.com/news-updates/support-emr-00806.html#comments Sat, 31 Dec 2011 06:01:42 +0000 bdcrenshaw http://www.wescanfiles.com/?p=806 Read More]]>

We Provide

HIPAA Security Verification Support- For You and for us

Periodic Security Updates
GuideStar Consulting and WeScanFiles.com team members receive periodic security updates as changes in internal policies or as legislation requires. All Team members receive initial training on the HIPAA Security Rule. All new employees shall receive initial HIPAA training as well as Security Awareness training.
Network Connectivity- Yes WeScanFiles.com does more than just Scan your files! We will be there to make your network streamlined and compliant.

Smart Phone Configuration- Aps available to bring your office to your phone

Access your EMR system via cell phone

On Site services

Phone Support

 

Tablet configuration and installation

Cloud Implementation with WSF STRATUS

AND FINANCING FOR YOUR PROJECT!!!!

https://docs.google.com/viewer?a=v&pid=explorer&chrome=true&srcid=0B4vnt-GqLLejOTA5MjdhMzktZjFmZC00YjE0LTljMDgtZGQ5ODc4YzAxMjY2&hl=en

 

Workflow Design & Analysis

A Redesign of practice workflow is essential for your conversion to EMR.  It will speed adoption and lower overall cost of EMR. A collaborative adoption of a new workflow system will help achieve Meaningful Use and avoiding a dysfunctional and disruption transition It will reduce provider and staff workload and reduce risk of failure by 70%.   We can show you how and why.

EMR will

Improve your delivery of health care

Reduce the cost of providing it

Meaningful Use Implementation

Provide training for the practice staff

Improve practice productivity

Not require a capital investment

Increase your practice productivity by adapting certified proven conversion methods.  Yes, it is cost effective to hire professionals to get the job done

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]]> http://www.wescanfiles.com/news-updates/support-emr-00806.html/feed 0 Medical Documents http://www.wescanfiles.com/news-updates/medical-documents-00801.html http://www.wescanfiles.com/news-updates/medical-documents-00801.html#comments Sat, 31 Dec 2011 05:34:16 +0000 bdcrenshaw http://www.wescanfiles.com/?p=801 Read More]]> WeScanFiles.com introduces A digital solution for a paper world
Let’s face it, you can do everything in your power to go digital, but some businesses will always continue to use to paper. Practice Fusion has the solution: our Electronic Health Record accommodates your paper-based partners by easily importing and managing scanned paper files in any format, including: .pdf, .jpg, .gif, .tiff and more.
WeScanFiles.com Document tools
Practice Fusion’s EHR includes a single-screen function for uploading, viewing, downloading and signing documents. Import all the paper documents your practice receives, including labs, x-rays and insurance cards. Make notations or digitally mark-up a document before associating the file with a patient’s record.
Go green with WeScanFiles.com
Eliminate paper records, transcriptions, filing, faxes, shredding and file storage. Practice Fusion’s EHR enables you to save money and reduce your carbon footprint, all while increasing useable space in your practice.
Help Your Patients Take Charge of Their Health
With Patient Fusion® – the only free, online personal health record (PHR) platform connects directly to your medical practice – your patients can play a more active role in their own health care by instantly and securely accessing their medical chart and medication and immunization history.

Promoting stronger physician-patient connections, Patient Fusion® allows individuals to:
  • View diagnoses, immunizations and prescriptions as reported by your practice
  • Track medical record updates made in real time
  • View and schedule appointments with your office

VPatient Health Records Add Value to Your Practice
The value of connecting more closely with patients has been proven by some of the nation’s largest medical networks. Patient Fusion helps your practice streamline communications, avoid medical errors and engage patients in the health care process – all without the exorbitant price tag.
Patient Fusion PHR Set-up is Easy
Patient Fusion PHR services are already integrated into Practice Fusion’s free, web-based electronic health record (EHR) system. Simply grant patients access to their data with one click from the charting interface, a feature that’s available to every Practice Fusion user without cost or downtime.
Personal Health Records are Secure
Patient Fusion’s PHR is built on one of the most secure and scalable infrastructures in the world. Patient Fusion® offers greater disaster recovery and uptime numbers than any other PHR in the healthcare sector. Patient data is safe, secure and always available.
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]]> http://www.wescanfiles.com/news-updates/medical-documents-00801.html/feed 0 Medical Providers Go Digital and get Incentives http://www.wescanfiles.com/news-updates/digital-incentives-00797.html http://www.wescanfiles.com/news-updates/digital-incentives-00797.html#comments Sat, 31 Dec 2011 05:13:48 +0000 bdcrenshaw http://www.wescanfiles.com/?p=797 Read More]]> The Medicare EHR Incentive Program 
  * The Medicare EHR Incentive Program will provide incentive payments to eligible professionals that demonstrate meaningful use of certified EHR technology.
  • Participation can begin as early as 2011.
  • Eligible professionals can receive up to $44,000 over five years under the Medicare EHR  Incentive Program. There’s an additional incentive for eligible professionals who provide services in a Health Professional Shortage Area (HSPA).
  • To get the maximum incentive payment, Medicare eligible professionals must begin participation by 2012.
  • Incentive payments for eligible hospitals and CAHs may begin as early as 2011 and are based on a number of factors, beginning with a $2 million base payment.
  • Important! For 2015 and later, Medicare eligible professionals that do not successfully demonstrate meaningful use will have a payment adjustment in their Medicare reimbursement.
he Medicaid EHR Incentive Program
  • The Medicaid EHR Incentive Program will provide incentive payments to eligible professionals as they adopt, implement, upgrade, or demonstrate meaningful use of certified EHR technology in their first year of participation and demonstrate meaningful use for up to five remaining participation years.
  • The Medicaid EHR Incentive Program is voluntarily offered by individual states and territories and may begin as early as 2011, depending on the state.
  • Eligible professionals can receive up to $63,750 over the six years that they choose to participate in the program.
  • Eligible hospital incentive payments may begin as early as 2011, depending on when the state begins its program. The last year a Medicaid eligible hospital may begin the program is 2016. Hospital payments are based on a number of factors, beginning with a $2 million base payment.
  • There are no payment adjustments under the Medicaid EHR Incentive Program.
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]]> http://www.wescanfiles.com/news-updates/digital-incentives-00797.html/feed 0 WeScanFiles.com Sharing Benefits on Twitter and facebook http://www.wescanfiles.com/news-updates/wescanfiles-com-sharing-benefits-twitter-facebook-00792.html http://www.wescanfiles.com/news-updates/wescanfiles-com-sharing-benefits-twitter-facebook-00792.html#comments Sat, 31 Dec 2011 02:18:05 +0000 bdcrenshaw http://www.wescanfiles.com/?p=792 Read More]]> WeScanFiles.com want to share and teach what we know to everyone that can benefit. WeScanFiles.com is our flagship  Service of http://guidestar-consulting.com/ .

Our Service include on site Document Scanning.

YOUR DOCUMENTS CAN BE SCHEDULED FOR PICKUP AND DELIVERY (IF THEY ARE NOT BEING DESTROYED) FOR A SET FEE. THIS BY THE DISTANCE YOUR ORGANIZATION IS FROM OUR OFFICE AND BY THE AMOUNT OF DOCUMENTS WE ARE PICKING UP. PLEASE CONTACT OUR OFFICE FOR ANY QUESTIONS OR CONCERNS ABOUT THIS SERVICE. ALL HIPPA RELATED DOCUMENTS ARE SEALED BEFORE THEY LEAVE YOUR FACILITY AND ARE NOT OPENED UNTIL THEY ARE INSIDE THE FILE PREPERATION AREA AT OUR OFFICE

 

Or In house Document Scanning

DOCUMENT PREP AND LITIGATION:
UPON THE DOCUMENTS ARRIVING AT OUR OFFICE THEY WILL BE SECURED AND THEN PUT THROUGH OUR DOCUMENT LITIGATION PROCESS TO PREPARE THEM FOR SCANNING. THIS INVOLVES REMOVING ALL BINDING ARTIFACTS SUCH AS STAPLES, PAPERCLIPS, RUBBER BANDS, AND ETC. AS WELL AS CORRECTING ANY FOLDS OR TEARS THAT MAY INHIBIT THE DOCUMENT FROM BEING SCANNED PROPERLY. DURING THIS PHASE THE DOCUMENTS WILL ALSO BE CHECKED FOR SMALL ATTACHMENTS LIKE TAPED ON SCRATCH NOTES AND STICKY PADS. THESE WILL BE EITHER SCANNED SEPARATELY OR ATTACHED TO THE PAPER SECURELY BEFORE SCANNING. IF AN IMAGE IS DEEMED “UN-SCANABLE” BY OUR HIGH SPEED SCANNERS IT WILL BE REMOVED FROM THE BATCH AND SET ASIDE FOR FLATBED SCANNING OR POST-LITIGATION. THIS PRE-LITIGATION SERVES

 

Our Client realize the following benefits

SEARCH THOUSANDS OF DOCUMENTS INSTANTLY INSTEAD OF COMBING THROUGH DRAWERS OF PAPER

REDUCE COSTS AND DECREASE WASTED SPACE BY RIDDING YOUR BUSINESS OF COSTLY FILE CABINESS AND STORAGE UNITS

INCREASED DOCUMENT RETRIVAL TIMES

DECREASED MISFILING DOCUMENTS

NO MORE LOST PAPERWORK, SIMPLY DO A SEARCH AND YOUR DOCUMENT WILL BE FOUND

DECREASED PRINT AND MAILING COSTS

ADDITIONAL SECURITY FOR YOUR DOCUMENTS BY ENCRYPTION OR PASSWORD PROTECTION

CREATE A MORE PRODUCTIVE WORK ENVIORNMENT, RESULTING IN INCREASED PROFITABILITY

HELP YOUR CARBON FOOTPRINT BY MAKING YOUR OFFICE MORE ECO-FRIENDLY

ACCESS YOUR DOCUMENTS ANYWHERE IN THE WORLD WITHIN SECONDS

DIGITAL OFFSITE BACKUPS ARE CHEAP AND INEXPENSIVE

So follow us on Twitter at https://twitter.com/wescanfiles

And on Facebook at http://www.facebook.com/guidestar

 

 

 

 

 

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