Frustrated with your office file management? Document scanning management right to your door.
Frustrated with your paper management in your office space.
The average executive wastes an hour a day looking for important papers, totaling more than six weeks annually. Based on a $40,000 annual salary, the cost of this search is $5,000.1
Indirect detrimental costs (which ultimately cost money or possibly a job) include the following:
- Damaged credibility
- Personal stress
- Interpersonal tension
- Diminished competence
- Lack of confidence
- Stymied productivity
All of our resources are gifts to be managed with purpose. This includes our time, our environment, our possessions, and even the documents that record and reflect our life activities. It is a rare person who has complete control over their environment, their time, and their paper. The flow, capture, and retrieval of paper causes more anger and confusion for people than any other area of organizing need.
In fact, every client with whom I work with needs help managing their paper, in varying degrees. Some just need a system to capture their incoming paper. Some lack a filing system, so permanent papers have no destination. We pile because we don’t file.
Consider the time you will spend setting up effective paper management systems as an investment in your sanity. It costs $30 to properly file a document, $120 in additional labor costs if the document is misfiled, and $250 to recreate a lost document.
What is Document Management
In the simplest terms, Document Management is the process of storing and tracking the volumes of information you handle each day. These vital resources may consist of emails, faxes, forms, invoices, and other documents. As information expands, the ability to access specific documents quickly and easily becomes increasingly more complex. Document Management provides a way to ensure that the information you need is always available on demand.
Why you need it?
There are many reasons that organizations need to manage documents. If important information is not accessible to all who need it, mismanagement and reduced productivity can result. Lost or misplaced information can result in chaos and even legal problems. Here are a few benefits of a good Document Management system:
- Access to documents is shared among departments.
- Privacy features allow you to control who has access to information.
- Speed of retrieval gives you on-demand access to client and supplier records.
- Retention of records assists in regulatory compliance.
- Workflow improves through automatic document tracking.
