Can Document Management Solutions Add Value To Your Business?

document management solutions in dfwEver have your critical files or an important piece of document go missing, just before the meeting you were supposed to present it at?

I’m sure at one time or the other we’ve all been in a similar situation. Every office has a bunch of paperwork as well as electronic documents that’s important, and they all slowly start to pile up.

Sifting through them, organizing them and finding them quickly, becomes a nightmare.

Adding to all this chaos is the element of security. What happens if a confidential document accidently falls into the wrong hands? Or worse yet, what if someone accidentally shreds an important piece of paper or deletes a digital copy?

If you’re worried about these happening to you, it’s time you think about document management solutions in dfw. Dallas has been in the news recently for devastating floods, and if your office is in the neighboring areas it could be a cause for concern for your precious documents.

What is a document management service (DMS)?

Document management, is the use of a computer hardware and software to store, manage, sort and track electronic documents and electronic images of paper based information captured through the use of a document scanner, according to Wikipedia.

They can be thought of as electronic filing cabinets that can help you organize all digital and paper documents.

Sophisticated software’s used in document management systems, for indexing allows for quick access to any document or file.

document management systems

What kinds of DMS are available?

DMS are primarily of two kinds:

Self-Hosted: When all your digital documents are stored on premises or on your own servers, they are called a self-hosted solution.

The advantage of this solution is that you’re in complete control of your data and are not dependent on the internet connectivity. On the flip side you’ll have to bear higher costs upfront for acquiring the servers and setting things up.

Cloud Hosted Solution: In this case all your data is stored on the service provider’s infrastructure (servers). You pay a monthly fee and you’re done, no hassles of setting up your own systems or having to keep them updated.

Additionally you don’t need to deal with on premise security for your documents.

If your internet is not working that could be a cause of worry, as you won’t be able to access your files at that time.

It doesn’t matter if you’re a small business owner or large, customized document management solutions in dfw are beneficial for everyone. WeScanFiles offers a wide range of solutions that will take care of all your document management needs and will make sure you get a good night’s sleep.

We can take care of your filing needs that could range data entry, file conversion, optical character recognition (OCR), monthly imaging, forms processing and many more such services.

Apart from storage solutions we also have expertise in converting your documents from one format to another, freeing up your valuable time to work on important projects.

If you have any queries about document management solutions in dfw don’t hesitate to give us a call at 214-519-9637.