A key part of strategic success for any business is data, files and any other form of information. If this information is hard to find because of a faulty or messy filing system, too much volume, misfiled papers, or for any other reason, then time is lost and when time is lost, money is lost. One study found that office workers spend over 40% of their time looking for information. Any business which has a huge backroom full of documents in a system that is not working for them, is losing valuable time and money. The power of a good digital imaging system can be a great solution for these businesses.
Finding a document is easy and quick with the search function of document imaging. Key words or phrases for each document index and link it for speedy recovery. Freeing up office workers to do other more essential tasks is just smarter and much more economical. In addition morale and atmosphere improve as well as customer satisfaction since your whole office takes on a more professional “on top of things” feel.
A well-managed document imaging system, reduces the time to access documents from 20 minutes to less than 20 seconds. Think about it. Instead of that cavernous backroom, we called the stacks, filled floor to ceiling with boxes of every receipt, document, meeting notes, etc, filed mostly by some antiquated “logical” (to someone retired) system, you have a search engine icon on your computer that brings up the image of the document you want in less than a minute. You have just saved over an hour’s salary, a lot of frustration, the cost of rent for that backroom, and the cost of a file cabinet. Your customer or board is pleased with how quickly you can resolve issues and you are smiling.
Another time saver is the fact that document imaging can be accessed from anywhere. Even mobile devices can pull up that file to discuss with a customer on site. Diverse business locations can all have access to vital information without wait times caused by now outdated courier services. The benefits are phenomenal and continue growing as business steps forward into this new world of document imaging.