blog

Datafiche Enterprise system of Content and document management in Houston, TX is on the front side of Document Management Platforms today.
Datafiche is a powerful enterprise content management solution.

Is your data unnecessary or outdated?

The amount of information created and replicated surpassed 1.8 zettabytes (1.8 trillion gigabytes) in 2011, according to research firm IDC.  While this amount of new information is staggering, it doesn’t even include the volumes of data already stored within most organizations.

To make matters more challenging, there is increasing regulatory pressure, enforcement, and public scrutiny on organizations data retention activities.  When combined with the volume of data, information privacy, security, protection of trade secrets, and records requirements, information compliance becomes a complex and critical high-risk business issue.

This situation underscores the importance and value of Advanced Imaging Solutions cutting-edge information governance platform, Datafiche™.

Faced with massive amounts of unstructured data with unknown value, many organizations have adopted a “save everything” policy.  While some may think this is a risk-averse strategy, it actually introduces numerous challenges, including:

  • The inability to quickly locate and use information
  • Higher costs for storing unnecessary or outdated data
  • Litigation and e-discovery costs to retrieve uncategorized or misplaced information
  • A lack of centralized policies and systems for data storage

Relying on the IT department to manage all electronic documents and records can create problems for an organization.  The IT department typically has limited knowledge of the content (or the content’s value) stored in its systems.

Datafiche Will Keep You Organized

Many organizations haven’t invested in technology to categorize or classify information and are relying on outdated data management methods.  With the built-in RECORDS RETENTION module in Datafiche™ electronic content software (ECM) this problem is easily resolved.  Companies no longer need to depend on employees to manually comply with retention management programs.

Advanced Imaging Solutions believes a sound solution to data disorder is to “defensibly dispose” of the content that no longer has business or legal value to your organization.  With Datafiche™, your organization can streamline information access and defensibly dispose of outdated and unnecessary data.  Datafiche™ enables organizations to embrace information governance strategies with proactive information management, defensible disposition, and litigation readiness.

Call us right now at 214-519-9637 for the best document management in Dallas. We’re excited to have you as part of the We Scan family!


You can check our other services:

Cloud Document Management Systems: A Necessity for Any Organization

Cloud document management systems are document-management tools that allow you to store, organize and share documents online. The main benefit of using a cloud-based system …

Learn more

Document Scanning Services: How to Choose the Best One

Document scanning services are a great way to gain control of your paper documents. If you have a lot of documents that need to be …

Learn more

The Best Document Scanners to Use for Remote Work at Home

If you’re working from home consider buying a document scanner so that you can perform document scanning for your docs and get them converted into …

Learn more