blog

documents or invoices and process them quickly and efficiently. For those who don’t know what OCR is and does, it can be defined as: a piece of software that converts scanned images of printed or handwritten text into a form that can be recognized and easily processed.

OCR is able to identify incoming documents such as invoices, and immediately extract information like purchase order number, invoice data, line item data and much more. OCR technology has made a huge impact on the way information is captured, stored, shared and edited. Prior to OCR, if a paper document needed to be turned into an electronic file, then each page would need to have been manually typed into the finance system; which is very time consuming and costly.

By implementing OCR as part of your wider Invoice Management Solution (IMS) can give your business benefits such as:

  • Reduced data entry costs
  • Increased speed of data extraction
  • Fewer errors in data, increasing data integrity
  • Reduced processing times
  • Easy and inexpensive to store and locate document
  • Multiple people can access the same document at the same time

Another benefit of OCR is having the choice to use free form or template based reader to read documents. So what is the difference between free form and template, and what would be better for your business?

Document Scanning in Houston, TX with WeScanFiles.com includes OCR capabilites


Check Out Our Other Services:

 

Call us right now at 214-519-9637 for the best document scanning services in Fort Worth, Texas. We’re excited to have you as part of the We Scan Files family!

How to Digitize Your Most Important Documents?

One of the most pressing questions that nearly every working professional and organizations face these days is what is the best way to digitize their …

Learn more

Why do Government Agencies Need to Go Paperless?

The world has transformed dramatically in the last ten years. Paper-based methods are getting replaced by digital implementations, supplanting the time and resources required to …

Learn more

Is Hard Copy Record Storage a Thing of the Past?

Digitalization has widely encompassed business data in its systematized arrangements. To maximize productivity and avert additional costs, well-established organizations trust their sensitive information with responsible cloud …

Learn more