All businesses rely on one thing on the backend to stay organized and efficient. What is that one thing?
More specifically, documents.
In today’s information age, having easy access to all of your company’s files and information is an absolute must. More and more in the growing Dallas Fort Worth market, employees are working from different locations, sometimes all across the globe. This means the traditional notion of local file storage just isn’t cutting it anymore. What can you do if you find yourself in this situation?
It’s simple. You utilize a large document management system in DFW.
What exactly does a large document management system do?
In most traditional storage situations, files and documents are stored on hard drives, CD’s, printed files in filing cabinets, or on network drives. The question of whether all of your employees can easily access this data becomes very important when faced with the changing working landscape of 2017.
Enter the document management system. Essentially, it is a storage and organizational tool that employs the use of a single, large repository, or server, to house all of your company’s various files safely and securely. These systems can even be custom-designed to fit your exacting needs, optimizing the storage and delivery systems for your workflow requirements.
How does it work in practice?
Our management systems usually work best with a scanner being used to digitize any physical documents that you currently rely on. After the files are all stored electronically, they are individually indexed by date, type, and name. These “tags” make it incredibly easy to find documents and images as they are needed, giving you and your team flexibility to work from different locations in a coherent workflow. These indexed systems can have access control features enabled, allowing you to limit access only to certain employees for certain files. This allows you to maintain complete control over the database, dolling out access in an as-needed fashion.
How does it benefit my team?
There are a number of different benefits that come with making use of a large document management system in DFW. Your employees will be able to stay more organized in general, and having centralized access to important documents will empower them to do their jobs more efficiently. A quality management setup allows for more robust collaboration between employees, departments, and even branches across large distances. This allows teams to truly be remote, which is a rapidly growing trend in the modern job field.
Are you ready to revolutionize the way you and your team access, share and secure your documents? At We Scan Files, we provide comprehensive on-site file solutions that are custom-made to match your businesses everyday needs. Give us a call today more information on taking your file management to the next level at (214) 519-9637. We look forward to hearing from you soon!