Document Scanning Software with WeScanFiles.com
The document Scanning equipment you may have in your office or home can’t do anything but feed paper without document scanning software.
Document scanning moves paper documents into the electronic workflow by converting them into digital documents. This conversion process typically has two major stages. First, scanning software produces a digital image of the paper documents. Second, any text-character ‘images’ are converted into computer-readable text by Optical Character Recognition (OCR) software.
Once the text characters become readable by the computer, it becomes possible to carry out several key document management processes:
The converted documents can now be edited like any text document created originally in the computer. Without an editing facility, you will have to go back to paper to make any changes.
The documents can be indexed and made searchable by words in the content. The ability to retrieve documents containing a specific keyword is a critical element of modern document management systems. It then becomes possible to retrieve all documents that deal with particular topics and obtain meaningful insights.
Digital documents are less expensive to store and manage. Paper documents require large amounts of space, equipment like filing cabinets and an army of filing clerks to manage. If you have an electronic document management system that can authenticate the stored documents, most of the paper documents can be shredded once they have been converted into digital format.
Electronic workflow is more efficient than a paper-based one. Documents stored in a server can be accessed instantly by any workstation connected to the network. You don’t have to send a request to the filing section and then wait for the documents to arrive.
Safety of the documents and security are also improved in such a scenario. Digital documents can be backed up and the backups can be stored away from the main office (such as the Web). In case of disaster, these backups can be used to restore the documents. Security is improved by restricting access to the documents to authorized persons. WeScanFiles.com can help you with a capture solution, just give us a call @ (214) 519-9637